0:00 Hello everyone, welcome back to another TireBase tutorial. In this video, you'll learn how to configure Terms for a customer and apply payments to their outstanding invoices.
0:09 This tutorial covers creating a Terms customer, setting a credit limit and payment terms, generating an invoice, and applying partial or full payments.
0:29 Start by opening the Customers module and creating a new customer.
0:43 Enter the customer's contact information and assign the appropriate price level.
0:52 Change the customer type from COD to Terms and enter their credit limit.
1:15 Select the Terms type, such as Net 30, to determine when each invoice will become due.
1:46 If the required Terms type does not exist, click the plus button to create a new one and configure its payment rule.
2:12 The Override Credit Limit option allows the customer to place orders above their assigned credit limit. Keep it disabled if you want the limit enforced.
2:38 Save the customer and open their profile to confirm that the account has no existing balance or unapplied payments.
3:07 Create a new order for the Terms customer and add the required products.
3:19 Unlike COD customers, Terms customers can finalize orders without making an immediate payment. The invoice amount is transferred to their account balance.
4:06 Before finalizing, confirm that the payment method displays the selected Terms type, such as Net 30.
4:21 You can modify the invoice closing date before clicking Finalize.
4:45 After finalization, the invoice appears as Pending in the customer's account until payment is received.
5:01 To record a payment, open the customer's Pay Now section and select the invoice.
5:11 Choose the payment date and payment method, such as check, cash, or another configured option.
5:24 You can apply the full invoice amount or enter a smaller amount to record a partial payment.
5:44 Add a reference number when recording a check or any other payment that requires additional identification.
5:55 Mark the payment as a Corporate Payment if it should not appear in the Close Daily Sale report.
6:15 Review the original debt, payment amount, and remaining balance before confirming the transaction.
6:28 After applying the payment, the customer's account and invoice balances are updated automatically.
6:40 Repeat the process to collect the remaining balance and fully pay the invoice.
6:58 Select the All filter to view completed invoices and review every payment applied to the order.
7:13 The Payments section displays each transaction, including the payment method, amount, and reference number. Eligible payments can also be reversed from this screen.
7:24 That's the complete process for configuring Terms customers and applying payments to their invoices in TireBase.
7:30 Let us know if you have any questions or need assistance with this procedure.
