This guide outlines the professional workflow for synchronizing TireBase data with QuickBooks (QB). You can choose between a Summary Journal Entry (fastest for monthly reporting) or a Bulk Data Import (best for detailed transaction history).
This method summarizes a month of activity into a few entries to keep your QuickBooks ledger clean while ensuring your Profit & Loss and Balance Sheet are accurate.
Run these reports in TireBase at the end of each month:
Transactions Report (Invoices & POs.csv) – Provides total revenue, sales tax, and Cost of Goods Sold (COGS).
Transactions Report (Payments & Paidouts.csv) – Shows actual cash, card, and digital payments collected.
Inventory Stock Status – Provides the target value for your ending inventory asset.
Vendor Aging Trial Balance – Confirms your outstanding Accounts Payable (what you owe suppliers).
Use these tables as templates for your monthly entries. Ensure total Debits equal total Credits.
Account Name Debit (+) Credit (-) Source Report | |||
Accounts Receivable | $X,XXX.XX | Invoices CSV: Total column | |
Cost of Goods Sold | $X,XXX.XX | Invoices CSV: Cost column | |
Sales Revenue | $X,XXX.XX | Invoices CSV: Subtotal column | |
Inventory Asset | $X,XXX.XX | Invoices CSV: Cost column | |
Sales Tax Payable | $X,XXX.XX | Invoices CSV: Tax column |
Account Name Debit (+) Credit (-) Source Report | |||
Bank / Undeposited Funds | $X,XXX.XX | Payments CSV: Total Amount | |
Accounts Receivable | $X,XXX.XX | Payments CSV: Amount applied to AR |
Account Name Debit (+) Credit (-) Source Report | |||
Inventory Asset | $X,XXX.XX | Vendor Aging: Total of new bills | |
Accounts Payable | $X,XXX.XX | Vendor Aging: Total owed to suppliers |
Use this method if you need individual invoice and customer details inside QuickBooks Online (QBO).
Download the Transactions Report from TireBase as a CSV file.
Filter the file in Excel or Google Sheets using Data → Filter on the Transaction Type column.
Segment the data into separate CSV files for:
Invoices
Customers
Products
QBO cannot process one mixed file.
Click Settings (⚙️) → Import Data.
Select the category matching your CSV (Invoices, Customers, Products).
Map the QuickBooks fields to the TireBase columns.
Preview the data for date formatting (MM/DD/YYYY) and decimal accuracy.
Click Import.
Compare your QuickBooks Balance Sheet against your TireBase reports.
QuickBooks Account Should Match | |
Inventory Asset | TireBase Stock Status Report |
Accounts Receivable | TireBase A/R Aging Report |
Accounts Payable | TireBase Vendor Aging Report |
If this is your first synchronization, create an Opening Balance Journal Entry by recording:
Debit → Inventory Asset
Credit → Opening Balance Equity
This establishes your starting inventory value before beginning monthly journal entries.
TireBase also provides a REST API that can be integrated with automation platforms such as:
Zapier
Zoho Flow
Make
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Any automation platform that supports HTTP requests or REST APIs.
